District of Oak Bay Advisory Body Application Form 2024

Application for Appointment to District of Oak Bay Advisory Body

Thank you for considering a volunteer Advisory Body appointment with the District of Oak Bay! It is important to review the following information prior to submitting your application:

Oak Bay's Advisory Bodies are primarily established to inform Council’s governance role and associated decision-making process through the receipt of input, advice and recommendations that represent the broader interests of the community.
All of Council's Advisory Bodies are subject to the same open meetings provisions in the Community Charter as Council - this means that all Advisory Body meetings must be open to the public as a general rule. This requirement is intended to be applied broadly, in keeping with the principle of openness, transparency and accountability.
More information about each Advisory Body, including Terms of Reference and the Committee and Commission Policy, may be viewed at https://www.oakbay.ca/municipal-hall/committees. These documents contain important information about the role and responsibilities of volunteers, Advisory Body functions, meetings and respective mandates.
If you wish to apply to serve on more than one Advisory Body, please complete a separate form for each application and indicate your order of preference. Applicants will generally only be selected to serve on one committee per term.
It is important to remember that there is no remuneration for appointees; if appointed, you would serve on the Advisory Body in a volunteer capacity.
If you have questions about the Advisory Body, please contact Corporate Services at 250-598-3311 or administration@oakbay.ca.

Important Notes About Meetings:

Committees generally meet in-person monthly (except for the Parks, Recreation and Culture Committee, which meets quarterly), subject to there being business to discuss. As per the Committee and Commission Policy and Council Procedure Bylaw, Committees do not meet in August or during the month of a municipal election.
The anticipated volunteer commitment is approximately 5 hours per month to prepare for and attend weekday meetings.

This collection of personal information by the District of Oak Bay is authorized under the Local Government Act, Community Charter and s.26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used by the District for the purposes of Advisory Body recruitment, appointment, and contact. Questions about the collection of your personal information can be directed to the District’s Corporate Officer at 250-598-3311 or foi@oakbay.ca.

Please indicate which Committee/Commission you are interested in serving on - note that only those bodies for which the District is actively recruiting will appear below.

Please contact Corporate Services at 250-598-3311 or administration@oakbay.ca if you require assistance.

Parks, Recreation and Culture Advisory Committee (1 position available)

* ADP Applicants - to seek AIBC nomination, please visit the AIBC website at: https://aibc.ca/2021/08/municipal-advisory-design-panel-opportunity/

Do you currently serve on the Committee or Commission that you are interested in serving on?

Yes

Name:

Maximum 255 characters

0/255

Mailing Address (including postal code):

Maximum 255 characters

0/255

Phone:

Maximum 255 characters

0/255

Email:

What makes you an ideal candidate to serve on this Committee? Please be sure to tell us about your related experience, knowledge or interests.

Attach additional pages as required

Please tell us about your history of community involvement and/or volunteerism.

10.

Attach additional pages as required

11.

To ensure sufficient staff/IT resourcing, Advisory Body meetings are currently held during the daytime. Please indicate if you have any scheduling considerations that may impact your availability for daytime meetings (Note - meetings last approximately 1-2 hours).

12.

Please attach your resume including at least two (2) references. Your application and resume will be kept on file for one year from the date Council appointments are made or for the term of your appointment, whichever is applicable.

13.

Council appoints Advisory Body volunteers for 1 to 2 year terms, in accordance with the Committee and Commission Policy. Please indicate if you have a preference for length of term from the options below:

Note: Current volunteers will most likely be considered for a re-appointment term of one year unless otherwise noted below and subject to Council approval.

I prefer a one-year term

I prefer a two-year term

I would accept either a one or two-year term

14.

To assist the Committees and Commissions with electing a Chair and Vice Chair, please indicate if you would be interested in serving in either of these roles. Please note, in accordance with the Committee and Commission Policy, Chairs will serve a maximum two-year term.

I am willing to serve as Chair, if elected.

I am willing to serve as Vice Chair, if elected.

I am willing to serve in either position (Chair or Vice Chair), if elected.

I would prefer not to serve as Chair or Vice Chair at this time

15.

If you indicated that you would be willing to serve as Chair or Vice Chair, please provide a brief overview of your interest and related experience.

16.

I signify that I am willing to accept an appointment to the Advisory Body named herein, should I be appointed to such by the Council for the District of Oak Bay. (PS: Before you click submit, we strongly encourage you to review the Committee and Commission Policy and Advisory Body Terms of Reference at https://www.oakbay.ca/municipal-hall/committees)

Yes